Payouts track the money you receive from selling platforms. Reconciliation matches each payout to the orders it covers, so you can verify that you were paid the correct amount.
How payouts work
When a platform pays you, the payout covers a batch of orders. Reconciliation is the process of matching those orders to the payout and verifying the amounts add up.
Creating a payout
Payouts can be created in two ways:
Automatic via email
If you have email forwarding configured, CardOps automatically creates payouts when it receives payout notification emails from TCGPlayer or Manapool.
Manual entry
- Go to Payouts and click New Payout
- Select the platform the payout is from
- Enter the payout amount and date
- Click Save
Linking orders to a payout
- Open the payout detail page
- Click Add Orders
- Search for and select the orders covered by this payout
- CardOps calculates the expected total from the linked orders
- Compare with the actual payout amount
Reconciliation
After linking all orders, reconcile the payout:
- Open the payout detail page
- Review the balance — the difference between the payout amount and the sum of linked orders
- If the balance is $0.00, click Mark Reconciled
- If there’s a discrepancy, you must acknowledge it before marking as reconciled:
- Enter a note explaining the discrepancy
- CardOps records the discrepancy amount for reporting
CardOps enforces zero-tolerance reconciliation. Any discrepancy — even a single cent — must be acknowledged with a note before the payout can be marked as reconciled. This ensures your records are complete and auditable.
Discrepancy types
Common reasons for payout discrepancies:
Payout statuses
Best practices
- Reconcile regularly — don’t let unreconciled payouts pile up
- Reconcile chronologically — work through payouts in date order to avoid confusion
- Document discrepancies — even small ones; future you will thank present you
- Use email forwarding — automatic payout creation saves time and reduces manual entry errors
